GFT Privacy Notice

GFT Privacy Notice

The GFT Privacy Notice concerns the nature, scope and purpose of collecting, processing and using the personal data which is connected with visiting our website, conducting correspondence, participating in events and other forms of contact.

For the sake of clarity, the information has been organized into sub-chapters, but they are an inseparable part of the complete Notice, which as a whole provides complete information on data processing.

By clicking on the "+" sign you will get information about a specific processing or issue.

Notice of change: The GFT Privacy and Cookie Notice was published in its current wording on October 20th 2022

Read the details

This notice informs you about the nature, scope and purpose of the collection, processing and use of personal data which applies not only to our website, but also to our other services you may use.

In section “Personal Data Controller and Data Protection Officer” of this notice you will find name and address of the legal entity responsible for operation and a name and address of Chief Privacy Officer (in countries where GDPR applies appointed as a Data Protection Officer). You will also find contact details for the processing of personal data issues.

In section “Know your rights” you will find information on your rights in relation to our processing of your personal data.

In section “Data sharing and transfer” you will find information about whom we share and transfer your personal data to for the purposes mentioned on this notice, under your consent and within the limits of applicable law.

In section “Use of cookie files” you will find information about use of cookies and similar technologies in our websites and services to collect information that may also be personal data.

To find out more about GFT's processing of your personal data when you use our services, please click on the name of the relevant activity, where you will find detailed information on the purpose, the basis for the processing, the retention period and the parties to whom the data are disclosed.

The Controller of the personal data (hereinafter: “Controller”):

GFT Technologies SE

Commercial Register of the local court (Amtsgericht): Stuttgart
Register number: HRB 753709
Company registered address: Schelmenwasenstr. 34, 70567 Stuttgart

T: +49 711 62042-0
Email: info@gft.com
Internet: www.gft.com

Data Protection Officer: Ernst O. Wilhelm, Chief Privacy Officer of GFT

Contact for personal data protection issues in marketing: marketing.subjectrequest@gft.com

Contact for personal data protection issues in HR: hr.subjectrequest@gft.com

Contact for filing complaints regarding our privacy practices: dataprotection.group@gft.com

Contact for obtaining information to any other kind of subject: info@gft.com

Report a personal data incident connected with GFT: databreach@gft.com

Because we process your personal data you have the right to:

Request access to personal data concerning you, including information on the processing of such data;
Rectify or complete personal data if it is incorrect or incomplete;
Request the erasure of personal data (right to be forgotten) if there is no longer any legal basis for processing or when your consent to process the data has been withdrawn;
Object at any time to the processing of your personal data based on our legitimate interests. After objection, we will not process your personal data for these purposes unless there are compelling legal basis for such processing which override your interests, rights and freedoms or there are grounds for establishing, pursuing or defending claims.
1. In particular, you have the right to object at any time to the processing of your personal data for direct marketing purposes, in which case we will not process your personal data for such purposes.
Withdraw your consent to processing at any time. The withdrawal of consent does not affect on the lawfulness of the processing of your data that was carried out on the basis of the consent given before its withdrawal.
Request the restriction of processing if it is inaccurate, unnecessary, processed without a legal basis or if an objection has been made to the processing on the basis of a legitimate interest of the Controller;
Receive and transfer personal data in a structured, commonly used format, to reuse your personal data for your own purposes across different services, in the case of data provided to the Controller and processed on the basis of your consent.

If you wish to exercise your right, please contact the address given in “Personal Data Controller and Data Protection Officer” paragraph.

You also have the right to lodge a complaint with a supervisory authority if you consider that the processing of your personal data violates the law.

The supervisory authority

The State Commissioner for Data Protection and Freedom of Information

(Der Landesbeauftragte für den Datenschutz und die Informationsfreiheit Baden-Württemberg)
Lautenschlagerstraße 20
70173 Stuttgart

Website: www.baden-wuerttemberg.datenschutz.de

Email: poststelle@lfdi.bwl.de

In order to enable our website to function properly, we process user information that is necessary to maintain and secure an ongoing session. We use essential cookies for this purpose and it does not require your consent.

We also use cookie files for website optimization, marketing purposes and provide services, but only if you have given your prior consent to such use.

Additionally, we use tags for tracking various interactions on our website, such as page views, button clicks, form submissions, etc. This data can then be analyzed in Google Analytics to gain insights into user behavior and the performance of our website. To do this tracking, we utilize cookies to store information about your interactions and behaviors on our website only if you have given your consent.

You can find more information on how we use cookie files in the section “Use of cookie files”.

Third-party websites

The GFT website contains links to other websites. We are not responsible for the privacy policies of third party websites, including the collection and use of your personal data by the operators of such websites.

Social plug-ins

The GFT website contains sharing buttons that allow the user to share links from the GFT website via Facebook, Twitter, XING, LinkedIn or Viadeo. Without an explicit action (clicking the button of the social media), our site does not communicate with any social network.

Please be aware when commenting publicly on an article posted on GFT websites (e.g. GFT Blog), information you post (including your username and e-mail address) are available for all site visitors to see. As a consequence, they might be collected and used by them. We strongly recommend avoid contributing to discussion using information that may contain personal details or other data that can be considered sensitive.

Your personal data collected in connection with the commenting on published materials are processed for the purpose:

to maintain contact and respond to the question/enquiry/comment addressed – based on your consent expressed by providing data in the comment;

Your personal data may be entrusted for processing to or shared with:

our collaborators and external entities performing certain services for us (e.g. data storage, communication tools, legal support) - on the basis of respective authorizations or data processing agreements;
authorities entitled to request access to the data if, on the basis of a ruling or a decision of the entitled body or provisions of generally applicable law, we will be obliged to disclose them.

The period of time we will process your data (data retention period):

we will process data collected based on your consent until you withdraw it, which you can do at any time, especially by deleting a comment (for more information, see "Know your rights")

Your personal data collected in connection with the completion of an online contact form, a letter, an enquiry, a request addressed to us, whether orally, in writing or via email address, as well as data processed in connection with ongoing conversations, existing cooperation or other exchanges are processed for the purpose:

to maintain contact and respond to the letter/request/enquiry addressed – based on your consent expressed by providing data in the letter/request/enquiry;
archiving the conversations held and managing the contacts established – based on our legitimate interest in conducting efficient and transparent communication;

Your personal data may be entrusted for processing to or shared with:

our collaborators and external entities performing certain services for us (e.g. data storage, communication tools, legal support) - on the basis of respective authorizations or data processing agreements;
authorities entitled to request access to the data if, on the basis of a ruling or a decision of the entitled body or provisions of generally applicable law, we will be obliged to disclose them.

The period of time we will process your data (data retention period):

we will process data processed based on your consent until you withdraw it, which you can do at any time (for more information, see "Know your rights").
we will process your data based on our legitimate interest for a period of 3 years from the last contact or until you object to that processing (for more information, see " Know your rights").

Your personal data obtained in connection with subscribing to the newsletter or agreeing to receive commercial information electronically when attending an event or filling in a form is processed for the purpose:

to send you by e-mail a newsletter or other messages containing information about our activities and advertising content concerning our products – based on our legitimate interest in marketing our own services and products
to communicate by other electronic communication channels (e.g. phone, sms, mms, etc.) commercial information within the scope of your consent - based on your consent;
to analyze interest in our business, products and services in order to improve the quality of our offering and optimize our marketing campaigns - on the basis of our legitimate interest in analyzing feedback data obtained as a result of our marketing activities.

Your personal data may be entrusted for processing to or shared with:

our employees and to third parties who perform certain services for us (e.g. website hosting, support in data analysis and optimization of advertising campaigns, deliver of marketing tools) - on the basis of appropriate authorizations or processing agreements;
authorities entitled to request access to the data if, on the basis of a ruling or a decision of the entitled body or provisions of generally applicable law, we will be obliged to disclose them.

The period of time we will process your data (data retention period):

We will process data processed on the basis of your consent until you withdraw it, which you can do at any time (for more information, see the "Know your rights" section).

Data processed on the basis of our legitimate interest will be processed until this purpose is fulfilled, however, no longer than until you object (for more information, see "Know your rights") or for the period appropriate to the means with which they were collected (e.g. restrictions resulting from the use of specific cookies – more information you can find on our “Cookie Declaration”).

When you follow, leave comments, engage in conversation in private messages, or otherwise interact with our profiles on various social media platforms, we become the Controller of your personal data visible to us in accordance with the terms and conditions of the relevant social media platform.

We process the personal data that you use in accordance with the privacy policy set forth by the platform on which you have an account. This may include, but is not limited to, your name, date of birth, image, information about where you live and work and other information associated with your account, as well as any personal data that you voluntarily make public on a particular social media platform or provide to us in a private message.

Your personal data is processed:

To maintain our profile on a social media platform in accordance with the terms and conditions and privacy policy of the platform, including for the purpose of interacting with other users of the platform - on the basis of our legitimate interest to effectively maintain a social media profile and manage our network of contacts;
Defence against claims and assertion of your rights - on the basis of our legitimate interest in protecting against claims from entities and third parties.

Your personal data may be entrusted for processing to or shared with:

our employees and to third parties who perform certain services for us (e.g. legal support) on the basis of appropriate authorizations or processing agreements;
authorities entitled to request access to the data if, on the basis of a ruling or a decision of the entitled body or provisions of generally applicable law, we will be obliged to disclose them.

The period of time we will process your data (data retention period):

We will process your personal data until you object to further processing by clicking "dislike", revoking your liking of a post or deleting a comment on a post or by contacting us at dataprotection@gft.com.

Social media platforms have their own privacy policies, regulations and data processing rules, which are binding for their users and which we are obliged to comply with just like any other user. If you have an account on such a platform, the processing of your personal data is also subject to the regulations and policies set by the administrator of the platform, who may, among other things, decide how to exercise your rights under them.

Your personal data obtained in connection with your registration for an online event, webinar or conference, by filling in the form, will be processed for the following purposes:

organization of the event in accordance with the accepted terms & conditions - on the basis of the contract concluded upon acceptance of the terms & conditions;
current contact related to the event, possible correspondence regarding complaints, comments, requests and claims, also for the purpose of asserting or defending against claims - on the basis of the legitimate interest of the organizer(s) of the event consisting in the efficient organization of the event and protection against claims by entities and third parties;
to send you by e-mail a newsletter or other messages containing information about our activities and advertising content concerning our products – based on our legitimate interest in marketing our own services and products
to communicate by other electronic communication channels (e.g. phone, sms, mms, etc.) commercial information within the scope of your consent - on the basis of your consent.
to analyze interest in our business, products and services in order to improve the quality of our offering and optimize our marketing campaigns - on the basis of our legitimate interest in analyzing feedback data obtained as a result of our marketing activities.

Your personal data may be entrusted for processing to or shared with:

to our employees and to third parties who perform certain services for us (e.g. supplying a tool for the organization of an event) - on the basis of appropriate authorizations or processing agreements;
partners and co-organizers of the event on the basis and within the scope of the previously accepted event terms & conditions.
to authorities entitled to request access to the data if, on the basis of a ruling or a decision of the entitled body or provisions of generally applicable law, we will be obliged to disclose them.

The period of time we will process your data (data retention period):

we will process data collected based on your consent until you withdraw it, which you can do at any time (for more information, see "Know your rights").
data processed on the basis of contract will be processed until the end of the contract in accordance with the accepted terms & conditions.
we will process your data based on our legitimate interest until the purpose of that interest is fulfilled or until you object to that processing (for more information, see " Know your rights").

About GoToWebinar & MS Teams

Webinars and other online events can be made available on:

GoToWebinar platform, operated by LogMeIn, 320 Summer Street, Boston, MA 02210, USA. If you wish to access the seminars, you must first register directly on the GoToWebinar platform using the form.
MS Teams platform, operated by Microsoft Inc., One Microsoft Way, Redmont, Washington 98052-6399.

For more details see “Use of cookie files” on this page.

Any personal information provided via the registration form will be stored in the United States by LogMeIn Inc or Microsoft Inc., and GFT’s Pardot marketing automation software.

Both GoToWebinar and MS Teams installs various cookies. The associated privacy policies are available at:

GoToWebinar - https://secure.logmein.com/home/en/policies/privacy.
MS Teams - https://docs.microsoft.com/en-us/MicrosoftTeams/teams-privacy.

We reserve the right to amend this Privacy Notice by posting the new content on our website. Once changed, the Privacy Notice will appear on the website in a new version with a new date.

In the event of a change to the Privacy Notice that requires users to be informed about under local data protection law, we will inform you directly of such change by means of postal or electronic correspondence or by displaying a notice at the entrance to the website or by any other means providing the easiest access to this information.

If the change requires us to collect the relevant consents from you again to process your personal data then we will ask you again to give such consent.

Current Privacy Notice: version 2.0; published: 25/10/2021

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